Hospitality Coordinator

Hospitality Coordinator

Location: Savannah, Georgia
Term: Savannah Music Festival 2024
Start Date: February 2024 (remote); March 25, 2024 (In person)
Reports To: Artist Relations & Programming Manager

The Savannah Music Festival is seeking a Hospitality Coordinator. This is a temporary position that works closely with the Artist Relations & Programming Manager and festival caterers during the 17-day Festival. Position will require limited remote hours in February 2024; in-person set up and breakdown dates March 25-27 and April 14-15, and festival hours March 29-April 13, 2024.

Duties and responsibilities

  • Review and amend schedule of hospitality at all venues for the Festival
  • Advance hospitality needs with each artist tour manager ahead of the Festival
  • Manage hospitality inventory, including inventory and ordering ahead of the Festival
  • Supervise catering delivery and pick up at 8-10 venues during the Festival
  • Track expenses and report regularly to Artist Relations & Programming Manager
  • Provide courteous and prompt service to festival artists
  • Supervise 1-2 hospitality assistants, an intern, and volunteers


  • Strong verbal and written communication skills, including conflict resolution in high-stress environments
  • Collaborative working style with a hands-on approach to teamwork and managing
  • Positive attitude and proven record of reliability
  • Impeccable attention to detail and ability to manage a large workload over a short period of time
  • Patience, empathy, and ability to work with different personalities
  • Discretion and professionalism
  • Must have the ability to multi-task, troubleshoot, and work under pressure
  • Ability to interact with artists and festival staff professionally and personally
  • Previous experience working in hospitality/catering. Festival hospitality/catering experience a plus
  • Proficient in Google Suite. Familiarity with Airtable a plus
  • Willingness, availability, energy, and stamina to work long hours (often 16+ hours) during 17-day Festival
  • Must have a valid driver’s license and driving experience, own vehicle a plus

How to apply

To apply, please send your resume and a brief statement of interest to Abbey Matye, No phone calls, please.